Volunteers

We are privileged and deeply grateful to parents, caregivers and friends of St Aloysius College who undertake valuable volunteer work every year!

Our volunteers play an important role in the education of children and young people in partnership with the staff of Catholic schools. Volunteering helps provide quality care and education to our children and young people and supports Catholic schools in promoting values drawn from the Catholic tradition of faith in order to prepare students for more active participation in the world.

Becoming a volunteer at St Aloysius College:

To support our commitment to the protection and care of all children and young people at St Aloysius College and the safety of all staff, all volunteers are required to complete the following six steps, to be considered as a volunteer for excursions or incursions. Please be mindful that the process for a Catholic Police Clearance can take as long as 6 weeks to be approved, so please plan ahead.

We thank you for your generosity in offering your support to the College in this way.

Please complete the following steps.

Step 1:  Obtain a Working with Children Check (WWCC) and Catholic Archdiocese of Adelaide Police Check

In accordance with the Children Safety Act, the Police Check Unit which is part of the Professional Standards Office of the Catholic Archdiocese of Adelaide has been established for the processing of clearances within the Catholic system. It is the responsibility of all Catholic organisations, including Catholic schools, to ensure that all volunteers and contractors assisting at their premises have a current clearance. Volunteers who do not have a current clearance will not be able to perform their duties at St Aloysius College.

Please note that anyone holding a valid screening or registration issued prior to 1 July 2019 from the Department for Communities and Social Inclusion (DCSI)/Department of Human Services (DHS) will be able to continue to use it for a period of 3 years from the date of issue. As at 1 July 2020, you can no longer use a National Police Certificate to work or volunteer with children. Children under 14 years of age are exempt.

Prospective volunteers need to hold a current Working with Children Check (WWCC) from the Department of Human Services (DHS) as well as a current Catholic Archdiocese of Adelaide Police Clearance letter/card.

Alternative acceptable forms of clearance are:

  • SAPOL Identification Badge
  • AFP Identification Badge

There is no cost to volunteers to apply for the WWCC and it is valid for 5 years. If you do not have a current WWCC you can apply for it in one of two ways – see below:

Option 1:

Please click on the following link to apply directly with DHS for a Working with Children Check to volunteer https://www.dcsiscreening.sa.gov.au/SCRequestApplicationIndividual

Upon receiving your clearance email from DHS stating Working With Children Check – NOT PROHIBITED please forward the email to [email protected]

Please ensure that you include the follow details in your email:

  • Your full name (ie – given names and surname)
  • Your date of birth
  • Your residential address
  • Your mobile number
  • Your role at St Aloysius College (ie – volunteer)
  • School: St Aloysius College

The College will then initiate the processing of your Catholic Archdiocese of Adelaide Police Clearance. Your clearance letter and card will be sent to you by the Screening and Verification Authority (SAVA) in due course.

OPTION 2:

To obtain a WWCC and a Catholic Archdiocese of Adelaide Police Clearance at the same time through the Screening and Verification Authority (SAVA) you can visit the SAC Office in person and provide your email address, 100 points of identification (only original or certified true copies will be accepted) and complete an Initiation Check Request Form (ICRF), which will be used to enable the electronic application process to be begin. The ICRF will then be forwarded to SAVA for processing by the SAC Office staff. The SAC Office staff will provide you with an instruction sheet to proceed with completing your electronic application.

Within 7 days, your check will be electronically initiated by SAVA and you will receive an activation email from Department of Human Services (DHS). Upon activation, a second email will be sent to you containing an ID and password along with the link to enter the DHS online system. Upon completion of the processing, you will be provided with written notification as to
your finalised status.

The standard processing time is generally approximately 30 days. Individuals will receive the WWCC by email and a Catholic Police Clearance letter and card by post, directly from the Police Check Unit. You must bring the letter or card to your InPerson Induction, prior to commencement of volunteer duties.

Step 2:  Read the CESA Induction Pack for Volunteers

This induction pack addresses Work Health and Safety, Privacy Information and Confidentiality and the Protective Practices document. Together, these induction components aim to ensure the physical and emotional wellbeing of children and young people and the safety of our volunteers.

Please click here to read the Induction Pack for Volunteers which includes the CESA Protective Practices document.

Step 3:  Complete a CESA Volunteer Application Package form

Please click here download and print the CESA Volunteer Application Package form.

Step 4: Complete a CESA Volunteer Declaration

Please click here to download and print the CESA Volunteer Declaration form.

Step 5: Complete the Responding to Risks of Harm, Abuse and Neglect:
Education and Care (RRHAN-EC) online training

Ongoing volunteers must complete mandatory notification training. The training is called Responding to Risks of Harm, Abuse and Neglect-Education and Care (RRHAN-EC). You must keep your certificate current by updating your training every 3 years. All volunteers in education complete the same Fundamentals Course. This recognises the important role volunteers play in keeping children safe.

It is important to note that as of 1 January 2022, volunteers must have a RRHAN- EC training certificate marked with an expiry date of 31 December 2024.

If you are a volunteer from these sectors and need help doing the RRHAN-EC induction, please call: Catholic education sites – contact help desk: 8301 6600 (ask for RRHAN-EC Help Desk).

WHAT YOU NEED BEFORE YOU START

  • A current individual email address.
  • A computer or device with an internet connection and a recent web browser, such as Google Chrome, Edge or Firefox. If you don’t have access to a computer, please see the SAC Office staff or email [email protected] for assistance.
  • Go to the website https://www.plink.sa.edu.au/pages/signup.jsf
  • Fill in your details:
    • in the field ‘Select account type’ select ‘Volunteer’
    • enter your email address (this will be your plink username) and create a password
  • Select ‘I accept the Terms of Use’
  • Select ‘Create Account’

START THE TRAINING

  • Login to Plink and select the course Responding to Risk of Harm, Abuse and Neglect-Education and Care–Fundamentals Course
  • Select ‘Register’

Please allow approximately 2 hours to complete this training.
Plink maintains a record of your training and allows for certificates to be reprinted when needed.

Please note that if you are required to have a RRHAN-EC Certificate with an expiry date of 31 December 2024 as part of your employment or other volunteer role, you will not need to complete the training again.

Step 6: Attend an in-person induction at St Aloysius College.

Click here to complete the STEP 6 OF 6 to becoming a volunteer at St Aloysius College

Please then email all documentation to Jacqui Mcilroy (Deputy Principal, Pastoral Care) [email protected], to be verified and to organise a time for an induction.

Thank you for your generosity in offering your support to the College in this way.

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